Order Details (in case Purchase Order Processing is active)

If Purchase Order Processing is activated in F11: Features, an order field will be available. Select Not Applicable if there are no order particulars to adjust or record.

If the order exists, the fields are automatically filled up once you select the order number from the pop-up list. These are available for editing (can alternatively be set so that editing is not permitted through F12: Configure). Otherwise, select a new number to input order details at this point.

Location

If you have more than one location, you must specify the location to which this item relates. The List of Locations will pop up to enable you to specify the location quantity, rate and amount for the item. You can give multiple locations.

Batch Number

If batch number is enabled in F11: Features, the batch number can be given in the locations sub-screen. Select a batch number from the List of Active batches batch numbers, or give a new number for a new batch.

Mfg. Date

The Manufacturing Date appears only if it has been activated. Specify the date of manufacture. This enables you to set expiry date for the batch as a period from the date of manufacture. For example, three months from the date of manufacture.

Expires on

This field appears only if it is enabled. Enter the date of expiry or a period from the date of manufacture. If you have disallowed the use of expired goods for the Item, you cannot issue them after the expiry date.

Quantity

You can set Company Features to allow Actual and Billed Quantities. You have to enter both quantities here. The actual quantity updates stock and the billed quantity affects the accounts. Give the quantity either in the main unit or the alternate unit. You may even specify quantities in both units. For example, 100 bars=150 Kgs.

Rate

Specify the rate for the stock item. If you have entered Standard Rate for the item, the voucher will pick the relevant standard rate for that date by default. You can modify it while entering the voucher.

Per

In this field, you can enter the unit of measure for the quantity of the item. This can be the main unit or even the alternate unit.

Amount

The quantity multiplied by the rate per unit will be the amount.

End of List

In all multiple allocations or selections, you should either select the option End of List or press Enter at the first blank field. This will accept the multiple allocations and take you back to the parent screen. For example, Multiple locations, batches or items.

Narration

Here, you can type appropriate information for the transaction.