The voucher number and the reference number of the current voucher are also listed and available for selection. Select the one that is easy to track later. By default the reference no. and the Delivery note number are highlighted in the receipt note and delivery note for tracking.
Pending Tracking Number
If you have a pending tracking number from a previous voucher, it will be listed here together with details like location, quantity, rate and amount. Select a pending tracking number to adjust that with the current voucher entry. This helps in the following situations.
| 1. | When you pass a purchase voucher for an invoice that is towards a Goods Receipt Note that you had previously passed. (You would have given a new tracking number then). |
| 2. | Likewise for a sales voucher/invoice. |
Location
If there is more than one location, you must specify the location to which the item relates. Hence, a sub-screen appears after the tracking number, to enable you to specify the location quantity, rate and amount for the item. You can give multiple locations.
Batch Number
In the locations sub-screen itself, the batch number can be given if batch numbers are activated in Company Features. Select a batch number from the list of existing batch numbers or give a new number for a new batch.
Mfg. Date
This appears only if it is activated. Give the date of manufacture. This enables you to set expiry date for the batch as a period from the date of manufacture such as “three months from the date of manufacture”.
Expires on
It appears only if it is activated. Give the date of expiry or a period from the date of manufacture. If, for the item, you had disallowed the use of expired goods; you cannot issue them after the expiry date.
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