Enter the despatch details. These are printed on the invoice.
Order Details
The order particulars are entered here. If a prior order is recorded for the customer, a pop-up list of pending orders appears. Select the relevant order or orders. Raise an invoice against a single order or even multiple orders. Select New Number if no prior order exists for this invoice, but you want to record the order particulars. Select Not Applicable if not applicable. Select End of List to move to the next item.
Buyer's Details
The Buyer's Address as per the master records appears as default, but you may alter it. If you have configured to have the Consignee address as well as Buyer address, these details are also displayed. Accept or modify them as required.
Note: The location column appears only if Multiple Location is enabled in F11: Features.
Inventory allocations
Enter the inventory items that need to be invoiced. Once you have selected the first item and the tracking number and you have multiple locations set up, a secondary screen appears for the item particulars.
Enter the quantity, rate and unit particulars. You can select more than one location from where the goods have been despatched. Press Enter at the first blank location field to accept the first item's allocation of location and other details. You now have to give the accounting ledger that will be affected for the sale of this item.
Accounting details
Enter this information in the secondary screen that pops up after allocation of each item. Select the relevant sales account to be debited for the first item.
Where you have more than one Stock Item
Each item will require item allocation and accounting allocation. You must repeat the procedure till you have completed all the items for that invoice. Press Enter on blank item or select End of list to complete the cycle.
VAT/Tax or other expenses
These accounts are entered after the total value of stock items. Select relevant ledgers for the list. These are ledger accounts and will affect accounting ledgers. For accounts like VAT/Sales Tax that are under the group Duties & Taxes (or are otherwise specified as Calculate in invoice entry in their masters), the amounts are calculated automatically. Press Enter on blank item or select End of list when you have completed.
Bill Details
You must give bill-wise particulars, if the feature is activated for this particular party ledger. After you give the narration, accept the invoice.
