Invoice Entry

Invoicing or sales invoicing is almost similar to sales voucher entry. You will use the same voucher but select As Invoice option to turn it into a sales invoice. Purchase invoices are recorded through normal Purchase Voucher entry and it does not have the provision of being converted into an invoice format for entry purposes. Similarly, you can print the Purchase voucher as a Purchase Invoice or even a Purchase Order.

The advantage of using the invoice format for sales and purchase voucher entry is that it enables automatic calculations of taxes and duties. This is possible for only those groups for which Used for Calculation is enabled under the group Duties and Taxes. This is also possible for other groups for which the field Used for Calculation is enabled in the Group Creation screen.

In recording both sales and purchase invoice details, you can adjust accounting and inventory balances and account for Taxes simultaneously.

The default invoice formats has various configuration options. Use them to print your invoices as per requirements. It is not necessary to create new invoice formats. It is recommended that you configure the default invoice as per requirements. You can also design a new invoice using Tally's Definition Language (TDL) Report Designer. TDL is quite an advanced language with which you can create new reports and screens. You can even modify existing reports and screens.

1.	Ensure that Allow Invoicing is set to Yes in F11: Features to create sales invoice. This brings up another option. Set Separate Discount Column on Invoices to Yes if you want a separate column for discounts in invoices.

2.	To create purchase invoices, ensure that Allow Invoicing is set to Yes and also Enter Purchases in Invoice Format is set to Yes in F11: Features. If you want a separate column for discounts in invoices, follow the procedure described above.

3.	Go to Gateway of Tally > Accounting Vouchers. Select either sales or purchase voucher. If you set Show Inventory Details to Yes in F12: Configure, all inventory details will be displayed on voucher screen.

4.	While creating Ledgers under the group Sales and Purchase Accounts, ensure that the option Inventory values are affected is set to Yes.

If you want tax accounts (under the group Duties & Taxes) to use automatic calculation, ensure that the Percentage of Calculation is entered (For example, 17.5) and the appropriate Method of Calculation is selected from the pop-up menu in the Ledger Creation screen. If it is to use Tax based on Item Rate, then the Stock Item must have the rate specified. For more details refer Ledgers.