Sales vouchers are used when the company sells some goods to customers.
To view the Sales Voucher Creation Screen:
Go to Gateway of Tally > Accounting Vouchers > Select F8: Sales.
For example, the company sells some software on credit. In this case, the company has to account for Sales and Sales Tax separately, if tax has been collected on the transaction.
The screen appears as shown below:
When a sales transaction is made, a document detailing the transaction (item name, tax, etc) has to be given to the buyer or debtor as proof of purchase by him. This document is called "Invoice" or "Bill" or "Cash Memo". Tally provides the option of creating Invoices.
Enabling Invoicing
| 1. | Set Allow Invoicing to Yes in F11: Features |
| 2. | The Sales Voucher Creation Screen appears as Invoice by default. |
| 3. | Go to Gateway of Tally > Accounting Vouchers > select F8: Sales |
Sales entries can be made in the Voucher as well as Invoice Formats.
Invoicing and sales invoicing are almost the same as sales voucher entry. The advantage of using the invoice format for sales entry is that it allows automatic calculations of taxes and duties (ledger accounts classified under the group 'Duties & Taxes').
To enable automatic calculations of taxes and duties:
| 1. | Set Calculate Tax on Current Sub-total to Yes in F12: Configure on the sales invoice screen |
| 2. | Accept the screen to save the voucher. |
The default Sales Invoice screen appears as shown below.
When you start entering the voucher, Tally prompts for the Sales Ledger to be allocated.
Any number of stock items or account ledgers can be selected one after another to enable faster data entry. To activate this:
| 1. | Set Use Common Ledger A/c for Item Allocation to Yes in F12: Configure on the invoice entry screen. |
| 2. | Accept the screen to save the voucher. |
Types of Invoice
There are two types of Invoices:
Sales Item Invoice - allows you to select Items for invoicing
Sales Account Invoice - allows you to select Ledgers for invoicing